COVID-19 and Local Government Operations


The Fredericksburg Area Builders Association will provide updates that we are aware of from each of the local governments in the Fredericksburg area regarding changes, closures, inspections, and building permits that may impact day-to-day residential construction operations. Each locality in our service area is listed below alphabetically.

If you have additional information or questions for FABA regarding COVID-19 closures or disruptions, please email Maria Moore at mmoore@fabava.com or call 540-898-2730.

CLICK HERE FOR COVID-19 PRINTABLE RESOURCES TO PROTECT YOUR EMPLOYEES, JOB SITES, AND WORK PLACES


Virginia Department of Labor and Industry issues emergency regulations governing employers’ obligations regarding Infectious Disease Prevention

This emergency temporary standard is designed to establish requirements for employers to control, prevent, and mitigate the spread of SARS-CoV-2, the virus that causes coronavirus disease 2019 (COVID-19) to and among employees and employers.

On July 15, 2020, Virginia became the first state in the country to adopt an Emergency Standard effective July 27, 2020.  Although now in effect, employers will not have to do training with their employees on infectious disease preparedness and response plans until 60 days after the Emergency Standard is adopted.  Virginia employers will need to comply with the Emergency Standard and, in some cases, revise policies and procedures for dealing with their workforces as soon as possible or potentially face VDOLI enforcement actions. HBAV will host a webinar in the next few weeks to provide further information as to how this affects the Building Industry.

Click here for more information.

Additional details and the complete emergency standard can be found at the links below:

https://www.williamsmullen.com/news/emergency-virginia-department-labor-and-industry-regulations-governing-employers-obligations-0

Here are the regulations.

The following resources have been collected to help you navigate these new regulations. 

DEPARTMENT OF LABOR RESOURCES:

A Link to the Department of Labor and Industry’s Resources Page

A Link to the Infectious Disease Preparedness and Response Plan Template 
(Required of all employers with eleven (11) employees or more that are considered “Medium Risk,” which is a majority of employers.

A Link to the Virginia Occupational Safety and Health Program’s Key Information Guidance.

FABA/HBAV MEMBERS ONLY WEBINAR:

HBAV Webinar for FABA Members on August 7, 2020 | 10:00 am

Join HBAV and David Burton, partner at Williams Mullen, who will cover the requirements to comply with the Virginia Department of Labor’s Emergency Regulations. You must register in advance for this members only webinar. CLICK HERE to register.
 
The following topics will be covered:
    • Outline of DOLI Emergency Regulations
    • Virginia Employer Requirements to Comply
    • Resources for Compliance
    • Deadlines for Employer Compliance

HBAV RESOURCES: 
 
DOLI Outreach, Education and Training

ADDITIONAL INFORMATION AND RESOURCES FROM THE FREDERICKSBURG CHAMBER OF COMMERCE:

A webinar from the Virginia Chamber of Commerce discussing the final regulation and its impact on Virginia Businesses.

A PowerPoint brief prepared by the Chamber’s Government Affairs team walking you through the basics. 
Disclaimer: This is not intended to be or should be construed to be legal advice.

On August 4, 2020, the Fredericksburg Regional Chamber of Commerce will host a webinar answering questions about the regulations and walking through the requirements, including the Infectious Disease Preparedness and Response Plan. 
You must register for that event here.
 

Forward Virginia Phase Three Guidelines to Slowly Ease Public Health Restrictions

Phase Three guidelines for specific sectors can be found here

All Virginians must continue to comply with the statewide face covering requirement in indoor public spaces, and Virginians are strongly encouraged to:

  • continue teleworking if possible;
  • wash hands regularly;
  • maintain six feet of physical distance when outside of home; and
  • get tested immediately if you have COVID-19 symptoms.

Executive Order Sixty-Seven Prohibits Congregating in Bars, Stresses Caution As Virginia Moves to Phase Three

Phase Three Guidelines

Phase Three Frequently Asked Questions

Executive Order 63 – Face Covering Requirements/Workplace Safety Regulations

On Tuesday, May 26, Governor Northam issued Executive Order 63 requiring Virginians to wear face coverings while in public indoor settings to help contain the spread of the novel coronavirus.  The Governor also directed the Department of Labor and Industry to develop emergency temporary standards to prevent workplace exposure to COVID-19. Click here to read to full text of Executive Order 63. For more information on how to wear, make, or clean face coverings, please visit the Center for Disease Control’s website here.

In the meantime, we are urging members to practice common-sense and to err on the side of caution.  The following are recommendations:

  • Continue maintaining social distancing on job sites and in offices if teleworking is not feasible
  • Utilize virtual/electronic meetings with customers and employees to the greatest extent possible
  • Wash hands, job site tools, and workspace surfaces frequently
  • By-appointment only for model homes and open houses; have employees utilize face coverings during appointments
    • While scheduling appointments, have employees suggest that the customer bring a face covering to the appointment
  • During local building department inspections:
    • Bring face covering in there is a chance that you will interact directly with the inspector
    • Plan ahead with the local building inspector – minimize the number of individuals inside the home; if feasible, allow inspector to conduct his or her review while builder/contractors are outside or in a car.

The following information is directly from Governor Northam’s Executive Order 63:

Face Coverings Required: Patrons

All patrons in the Commonwealth aged ten and over shall when entering, exiting, traveling through, and spending time inside the settings listed below cover their mouth and nose with a face covering, as described and recommended by the CDC.

  • Personal care and grooming businesses
  • Essential and non-essential brick and mortar retail including home improvement, hardware. Building material, and building supply retailers, grocery stores and pharmacies
  • Food and beverage establishments, including but not limited to, restaurants, dining establishments, food courts, breweries, microbreweries, distilleries, wineries, tasting rooms, and farmers markets, when permitted to reopen for indoor dining.
  • Entertainment or recreation businesses, including but not limited to, racetracks, historic horse racing facilities, theaters, performing arts centers, concert venues, museums, and other indoor entertainment centers, bowling alleys, skating rinks, arcades, amusement parks, trampoline parks, fairs, arts and craft facilities, aquariums, zoos, escape rooms, public and private social clubs, and all other places of indoor public amusement, once permitted to reopen to the public. Face coverings shall also be required when patrons are outdoors at these businesses if a distance of six feet from every other person cannot be maintained.
  • Train stations, bus stations, and intrastate public transportation, including buses, rideshares, trains, taxis, and cars for hire, as well as any waiting or congregating areas associated with boarding public transportation. This requirement shall not apply in any area under federal jurisdiction or control.
  • State or local government buildings when accessed for the purpose of securing public services, with the exception of students in daycare centers or participating in-person classes in K-12 education or institutions of higher education
  • Any indoor space shared by groups of people who may congregate within six feet of one another or who are in close proximity to each other for more than ten minutes. This restriction does not apply to persons while inside their residence or the personal residence of another.

Face Coverings Required: Employees of Essential Retail Businesses

All employees of essential retail businesses as listed in Amended Executive Order 61 and Amended Order of Public Health Emergency Three (section c, paragraph 1) shall wear a face covering whenever working in customer facing areas. This includes employees of:

  1. Grocery stores, pharmacies, and other retailers that sell food and beverage products or pharmacy products, including dollar stores, and department stores with grocery or pharmacy operations;
  2. Medical, laboratory, and vision supply retailers;
  3. Electronic retailers that sell or service cell phones, computers, tablets, and other communications technology;
  4. Automotive parts, accessories, and tire retailers as well as automotive repair facilities;
  5. Home improvement, hardware, building material, and building supply retailers;
  6. Lawn and garden equipment retailers;
  7. Beer, wine, and liquor stores;
  8. Retail functions of gas stations and convenience stores;
  9. Retail located within healthcare facilities;
  10. Banks and other financial institutions with retail functions;
  11. Pet and feed stores; l. Printing and office supply stores; and m. Laundromats and dry cleaners.

A face covering includes anything that covers your nose and mouth, such as a mask, scarf, or bandana. Medical-grade masks and personal protective equipment should be reserved for health care professionals.

The requirement to wear a face covering does not apply to following:

  1. While eating or drinking;
  2. Individuals exercising or using exercise equipment;
  3. Any person who has trouble breathing, or is unconscious, incapacitated, or otherwise unable to remove the face covering without assistance;
  4. Any person seeking to communicate with the hearing impaired and for which the mouth needs to be visible;
  5. When temporary removal of the face covering is necessary to secure government or medical services; and
  6. Persons with health conditions that prohibit wearing a face covering. Nothing in this Order shall require the use of a face covering by any person for whom doing so would be contrary to his or her health or safety because of a medical condition.

Any person who declines to wear a face covering because of a medical condition shall not be required to produce or carry medical documentation verifying the stated condition nor shall the person be required to identify the precise underlying medical condition.

VIEW THE GOVERNOR’S COMPLETE FORWARD VIRGINIA PLAN FOR EASING OF PUBLIC RESTRICTIONS HERE

Virginia Department of Health Guidelines for Open Houses & Model Homes – CLICK HERE
T
he CDC provides recommended strategies to protect workers and limit the spread of the coronavirus. Also, in accordance with the Executive Order 53 directive, real estate professionals who conduct open houses, including builders who provide access to spec or model houses, are advised to follow best management practices, limit interior access to no more than 10 persons and adapt social distancing protocols to open houses:

  • Have all individuals who enter immediately wash their hands or use hand sanitizer
  • Have lots of extra pens and allow each person who signs in to use one pen that they then keep or you sanitize before another person uses
  • Ask people for their names and contact information that you write down or record on your electronic device
  • Open all doors and turn on lights prior to the start of the open house so that people can walk around the house without touching door knobs and light switches
  • Have paper towels near sinks in the event someone wants to turn a sink on/off
  • Have individuals wash hands or use hand sanitizer upon leaving

 

CAROLINE COUNTY

5.27.20: Caroline County Will Partially Reopen County Buildings to the Pubic on JUNE 1, 2020. 

The following offices will reopen to the public on June 1, 2020:

  • Department of Planning/Department of Fire & Rescue (*Front counter/waiting area only with a maximum occupancy of three (3) people)
  • Department of Public Utilities/Public Works

The following offices will reopen on June 1, 2020 BY APPOINTMENT ONLY:

  • County Administrator’s Office – (804) 633-5380
  • Department of Finance -(804) 633-5380
  • Commissioner of the Revenue’s Office – (804) 633-9834
  • Treasurer’s Office – (804) 633-5291
  • Registrar’s Office*- (804) 633-9083 (*In person voting for the June 23rd primary is by curbside only in front of the Registrar’s Office. Voters will need to call the office and remain in their cars to vote.)
  • Department of Economic Development – 804-633-4074
  • Department of Social Services**- 804-633-5071 (**Doors will remain locked and appointments will be escorted in by DSS staff. Most needs will be met by meeting clients at the door or in the parking lot.)

Offices to Remain Closed Until Further Notice

The following offices will remain closed to the public until further notice:

  • Department of Parks & Recreation (*Contact the Department of Parks & Recreation at (804) 633-7277 for information about available programs)
  • Library (**Curbside library service will resume on June 1 Monday through Friday at most branches)
  • Caroline County Visitor Center
  • DMV Select
  • Bathrooms in all buildings will remain closed to the public in the Phase 1 reopening
  • County facilities remain unavailable for rental by the public

ADDITIONAL INFORMATION, ENTRY PROCEDURES, AND OTHER DETAILS CAN BE FOUND BY CLICKING HERE


 

CITY OF FREDERICKSBURG

3.24.20: City Government buildings are closed to public access. City departments are still available for your needs; and phone and emails are being answered. Conduct all City Business Online.

Real Estate:
Work on permits and new construction will continue as able.

Building Services:

  • Permits can be picked-up in the Council Chambers lobby area accessed off of Hanover Street.
  • The City is still performing inspections. Schedule inspections by calling 540-372-1080.
  • Please mail in payments to P.O. Box 7447 Fredericksburg, VA 22404.

Planning and Zoning Services:

  • You can still submit applications via email by submitting to planning@fredericksburgva.gov.
  • Please submit payments by mail to P.O. Box 7447 Fredericksburg, VA 22404.
  • Environmental inspections are currently being limited.
  • For information on how to submit for plan reviews, zoning requests and historic information please call 540-371-1179.

 

CULPEPER COUNTY

3.21.20: Culpeper County Buildings are closed to the Public. If at all possible, please conduct any and all business by phone or email. This includes general inquiries, submission of permits, plans and paperwork. 

Building Department: As we strive to provide continuity of services as administered by the Building Department during this time and still comply with Local, State and Federal directives regarding the outbreak of COVID-19, we ask the following of our customers for the foreseeable future:

  • If at all possible, please conduct any and all business by phone or email. This includes general inquiries, submission of permits, plans and paperwork. We will accept email submission for permit and application requests. https://web.culpepercounty.gov/Government/DepartmentsA-C/BuildingDepartment/BuildingFormsandDocuments.  
  • Email submissionpermits@culpepercounty.gov
  • Inspection requestsinspect@culpepercounty.gov
  • Requests for face to face meetings should be severely limited in order to help with social distancing guidelines. We are happy to communicate with you by phone, web meetings, or by other electronic means.
  • Certain plan submittals and other paperwork that cannot be submitted via electronic means or postal mail can be left on the table in our lobby with contact information and completed applications. We ask that you please respect the social distancing parameters as marked in our lobby when submitting these plans.
  • No customer will be turned away, but we all need to do our part to minimize the spread of COVID-19. We truly appreciate your patience and help during this time.

Daily Inspection Schedule: https://web.culpepercounty.gov/Government/DepartmentsA-C/BuildingDepartment


 

KING GEORGE COUNTY

King George County Government Offices will close to the public, daily, at 3:30 p.m. to allow time for County staff to clean and sanitize their work areas.

Permit Applications are typically accepted in person, via fax, email or by mail. Our department does not accept digital/PDF plans; therefore applications that require plan review are ideally submitted in person or by mail. If you have difficulty or questions when completing your application, contact the office at 540-775-7111.

Inspections – All inspections are required to be requested by phone one (1) day in advance before 3:00PM by calling 540-775-7111. Please provide the building permit number and the owner or contractor name when calling in for inspections. A two hour inspection time window can be provided if a call is placed to our office on the day of the inspection between 8:00AM and 8:30AM.

Inspections left by voicemail or email will not be honored.  


 

ORANGE COUNTY

3.20.20: Effective Monday March 23, 2020 all county departments will be operational; however, buildings will be closed to the public until further notice. CLICK HERE FOR MORE INFORMATION


 

SPOTSYLVANIA COUNTY

05.18.20: Spotsylvania County Buildings are OPEN to the Public in Limited Numbers with Social Distancing CLICK HERE FOR INFORMATION

Buildings and offices are opening to the public through normal business hours or by appointment only. County urges the public to continue using contact-free options. Residents are encouraged to reach staff by phone and email Monday-Friday 8am-4:30pm, use drop boxes at designated locations, as well as utilizing the county’s online resources and payment options.

Inspections: EFFECTIVE APRIL 6, 2020:  SUSPENSION OF INSPECTIONS OF OCCUPIED RESIDENTIAL DWELLINGS DUE TO THE CURRENT COVID-19 VIRUS UNTIL FURTHER NOTICE.  Please click here for additional information. Inspections are continuing, but those inside occupied homes will follow the protocol in the notice from the Building Official found by clicking here.

05.18.20: Utilities Department Open By Appointment Only

The Department of Utilities/Public Works is open by appointment only during normal business hours, Monday – Friday, 8 a.m. to 4:30 p.m. Please call 540-507-7300, Press Option 1, or email customerservice@spotsylvania.va.us for assistance and scheduling. There is a drop-box located curbside in front of the building for correspondence and start/stop water service applications. 

Main Contacts:

  • Permit Center, Building, and E&S: 540-507-7222 permitcenter@spotsylvania.va.us
  • Economic Development: 540-507-7210 economicdevelopment@spotsylvania.va.us
  • Planning & Zoning: 540-507-7434 zoning@spotsylvania.va.us

 

STAFFORD COUNTY

Stafford County Buildings have reopened, use of Online Systems is Highly encouraged.

Planning and Zoning:

All new submittals – construction plans and site plans – shall be through E-Plans. Other Filers are encouraged to use our online services. For more details, visit the website. Appointments will be made for only a few cases. Call (540) 658-8668 or Visit our  webpage for more information.

Department of Public Works:

  • Fully operational, open to the public. The public is encouraged to continue to use online and phone services to conduct business remotely. 
  • Community Development Services Center: 8:00 a.m. to 4:00 p.m. Staff is available via phone, email and Live Chat. CDSC (540) 658-8650. 

Code Review and Inspections:

Online services:

Apply for Permits or call (540) 658- 8650
EPLANS Contact
Permit Application Status
Pay Permit Fees
Schedule Inspections
Utilities Pay Water and Sewer Bills
Utilities Start New Service

Planning and Zoning Applications.


 

OTHER COVID-19 RESOURCES:

THE FREDERICKSBURG CHAMBER OF COMMERCE HAS SOME BUSINESS RECOVERY RESOURCES ON THEIR WEBSITE
CLICK HERE TO VIEW

#SafeReturnFXBG – A Guide to Responsible Re-entry to the Workplace
The Safe Return Fxbg Guide provides a road map for organizations of all types across the region to use as we re-open our workplaces, while considering the public health needs of our workforce, stakeholders, customers and community. (Work In Progress) The Chamber will continue to update it with the latest and most accurate information.


 

HBAV & NAHB Information

Department of Labor’s (DOL’s) has issued two new posters notifying employees of the Families First Coronavirus Response Act (FFCRA), which must be posted or otherwise communicated to workers by April 1, 2020.

The DOL recently made minor updates to the non-federal employee poster. Below, please find the revised posters:

Non-Federal Employee Rights | Spanish

Federal Employee Rights | Spanish

COVID-19 – Impacts on Land Use & Development in Virginia

In response to the COVID-19 emergency, Governor Northam and various state and local officials have issued multiple orders and guidance concerning the continuance of critical state and local government functions during the pendency of the emergency. Click HERE to read more.

NAHB Corona Virus Preparedness and Response resource webpage. CLICK HERE

Coronavirus (COVID-19) in the Workplace: The Coronavirus Advisory Hub (click here) offers the latest insights on navigating business operations and workforce planning during this uncertain times. HBAV issued a 10-point plan for a Safer Job Site during the COVID-19 Outbreak. Please feel free to download and print this and post on all job sites. Click here for HBAV ‘s COVID-19 Update – March 18th – DPOR Extension of licenses, certifications, other credentials – Issues with recording, indexing, and scanning local land records Click here for HBAV ‘s COVID-19 Update – March 17th – Local Building Department Status – Local Board of Supervisors, City Council Planning Commission Meetings – DHCD Meeting Cancellations – OSHA’s Planning Guidelines

HBAV has compiled a comprehensive outline of statewide activities, along with links to a wide range of information sources. Click here to check out the most recent update. If you run into any challenges with these services not being provided, please contact HBAV’s Vice President of Government Affairs, Andrew Clark, at AClark@HBAV.com as soon as possible.