COVID-19 Employee Letter Template

April 10, 2020

Below is a template of a letter that you may use for any employees who feel they need documentation to travel to and from their place of work. This letter was provided to FABA by the Home Builders Association of Virginia for your use.

[Company Letterhead]

Regarding: Personnel – Letter of Access

To Whom It May Concern:

[Company] provides non-retail, professional services in the Commonwealth of Virginia.

On March 23, 2020, in response to the COVID-19 emergency, Governor Ralph Northam issued Executive Order no. 53, which among other things prohibits gatherings of 10 or more individuals, closes in-person dining, and prohibits public access to recreation/entertainment business. However, certain enumerated “essential retail businesses may remain open” and “business operations offering professional rather than retail services may stay open”. In the latter case, “ where telework is not feasible, such business must adhere to social distancing recommendations, enhanced sanitizing practices on common surfaces, and apply the relevant workplace guidance from state and federal authorities.”

On March 30, 2020, Governor Northam issued Executive Order no. 55, which restricted all individuals to remain in their residences, providing that they may leave only for a number of limited permitted exceptions, including “ traveling to and from one’s residence … or work”.

This letter confirms that the holder of this document is an employee of [Company] and is required to perform and assist in non-retail, professional services that cannot otherwise be performed remotely via telework.

Our employee has been instructed to keep this letter on their person at all times, including in any vehicle used as transportation in connection with performance of non-retail, professional services, or in traveling to and from their work. In the event our employee is stopped by law enforcement, they have been instructed to provide this letter to confirm that they are an employee of a workforce authorized to continue during the emergency and thus permitted to proceed.

Sincerely,

HBAV – Form of COVID-19 Employee Letter Download

Fredericksburg Area Builder's Association

The Fredericksburg Area Builders Association (FABA), chartered in 1968 and incorporated in 1980 has hundreds of members both builders and associates. These members represent thousands of people whose livelihoods are directly tied to the building and building-related industries. FABA, a tax-exempt trade association, is affiliated with the National Association of Home Builders (NAHB) and the Home Builders Association of Virginia (HBAV). With its main purpose to create and maintain a favorable climate for the growth and development of the building industry, the Fredericksburg Area Builders Association seeks to develop and maintain high professional business standards with the ultimate goal of providing home ownership to all individuals and families in our area. Centrally located between Washington, D.C., the nation’s capital, and Richmond, Virginia, the state capital, FABA serves the historic City of Fredericksburg, VA area including the surrounding counties of Spotsylvania, Stafford, King George, Caroline, Culpeper and Orange.